LocationAdministrative Office, 2950 Peralta Oaks Ct., Oakland, California
DepartmentMAINTENANCE OPS ADMIN
ABOUT US: The East Bay Regional Park District (EBRPD) is a full-service governmental agency stewarding a metropolitan system of public open space parklands and trails in Alameda and Contra Costa counties east of the San Francisco Bay. EBRPD spans across 125,000 acres in 73 regional parks, including over 1,250 miles of trails that are enjoyed by over 25 million visitors and the community per year. The Park District acquires, manages, and preserves natural and cultural resources for everyone to enjoy now and forever to experience nature nearby.OUR MISSION:EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education. An environmental ethic guides the District in all of its activities.OUR VALUES:
Respect – We honor the land we steward, each other, and the park visitors we serve.
Resilience – We creatively adapt to change. We address challenges with empathy, perspective, and determination.
Relationships – Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
Responsiveness – We communicate openly, honestly, and reliably.
Transparency – We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.
WHY WORK FOR EBRPD?
Working with a purpose for a better world today and for future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.
A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.
Excellent benefits: Medical, Dental, Vision, Flexible Spending, and pension benefits through California Public Employees Retirement System (CalPERS). Click herefordetails regarding additional benefits.
Tuition reimbursement and professional development.
Free on-site parking.
Free parking permit for EBRPD parks (for up to 2 privately owned vehicles)
Employee discounts for certain EBRPD park amenities (reservations, daily fishing permit, public boat launch).
THE OPPORTUNITY:The Park District currently has one (1) vacancy located in the Maintenance Operations Administration Department within the Operations Division at the Administrative Office, 2950 Peralta Oaks Ct., Oakland. The hiring pools established from this recruitment will be used to fill the current vacancy and any additional District-wide vacancies that may occur during the one-year life of the hiring pools.WHAT YOU'LL BE DOING:This position reports to the Chief, manager, or designee and supervises professional and support staff and/or volunteers. Under general direction, manages the administration of the Park District’s Maintenance Agreement and Temporary Park Access Permit programs; supervises designated professional and clerical staff; provides primary contract and access permit support for the Chief of Maintenance and Skilled Trades; develops and administers policies and procedures to improve the efficiencies of the maintenance contracting and access permit programs; and performs related duties as assigned. IDEAL CANDIDATE:
Strong leadership and management skills
Has experience with permit and public contract administration
Has mastered the skills to influence others to support planned execution
Has the ability to communicate clearly and concisely, both orally and in writing
Has the ability to carry out multiple assignments concurrently
Is a self-starter and team builder
Has great presentation skills and is comfortable presenting to the Board, General Manager & constituents.
Ability to work in field conditions, navigate uneven terrain to verify easements, and meet with permittee onsite.
The Contract/Access Permit Supervisor manages the Maintenance Agreement Program, the Temporary Park Access Permit Program and supervises related staff.Supervision:
Performs a variety of supervisory tasks: hires, trains, schedules, motivates and develops and evaluates staff;
Assigns, prioritizes and monitors work assignments;
Establishes goals and standards;
Acts as liaison for the Maintenance Department with other departments, outside agencies and the public;
Maintains effective working relationships with contractors, vendors, and other public agencies.
Plans, organizes and directs the administration of all Park District maintenance and construction agreements;
Reviews and approves agreements, notices, change orders, inspections and project closeouts;
Ensures public works and other applicable regulations are met prior to issuance of and throughout the duration of the agreements;
Assists Park District staff in drafting and issuing informal and formal requests for proposal in accordance with Park District bidding guidelines;
Participates in the development of, interprets, and communicates appropriate application of regulations, policies and operational methods;
Reviews existing documents and procedures and implements changes as needed;
Assigns and provides an administrative review of agreements for completeness, accuracy, and timeliness;
Authorizes payments within contractual limits;
Initiates and participates in the resolution of inter and intra-department inconsistencies and problems.
Temporary Park Access Permits:
Manages the intake, review, administration and execution of temporary park access permits; Provides information and assistance to Park District staff and applicants regarding the permit process;
Consults with General Counsel, Land, Stewardship and other departments to review and determine appropriate permit conditions;
Ensures compliance with permit requirements through coordination with field staff and site visits as needed;
Maintains records of permits, payments, deposits, biological, cultural and field inspection reports, and other documents related to park access in accordance with the Park District Finance and Retention Policies;
Initiates interdepartmental subject matter review with Park District stakeholders; reviews, evaluates and coordinates the details of complex permit documents;
Works with multiple departments to ensure compliance with Park District standards; Determines, assesses and collects fees and deposits as appropriate;
Conducts joint field reviews with internal staff, applicants, contractors and permit holders to resolve access and field matters;
Consults with the AGM, Chief, and Legal prior to taking any enforcement action including correspondence, assessment and collection of fines and penalties for unauthorized access and land use.
Uses permitting software to prepare reports and makes presentations to Park District staff, Board, Board committees, and other key stakeholders;
Develops and provides Park District-wide training for permits and maintenance agreements;
Serves as the software administrator of related permit and contract software;
Reviews, researches, analyzes, and assists with updates to Park District policies and documents;
Establishes and communicates goals and operational standards for public service.
MINIMUM QUALIFICATIONS:Education: Bachelor’s degree in Public Administration, Construction Management, Business Administration, Planning, Civil Engineering, or related course of study; andExperience: Four years of recent full-time paid professional level administrative experience in permit and public contract administration, two of which must have been in a supervisory or lead role; andLicense: Possession of a valid California driver’s license is a condition of initial and continued employment in this classification.Desirable: Certification in Project Management or Construction Management is a plus
KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of:
Accepted industry standards, terminology, and procedures for public works construction projects;
Field construction practices, permit and construction contract administration, including applicable laws, rules, regulations, guidelines, and policies;
Principles and practices of supervision, training coaching and performance evaluation;
Word processing, database management, spreadsheets, GIS;
Basic administrative, accounting and budgeting standards; basic mathematics.
Coordinate and multitask, set priorities, and meet deadlines;
Manage a high volume of email correspondence;
Understand and apply Park District and departmental policies and procedures;
Think clearly, identify problems, assess and manage risk;
Evaluate alternatives and arrive at logical, common-sense decisions;
Work independently and as part of a team to meet deadlines and achieve goals;
Tactfully resolve conflicts with stakeholders;
Read and interpret blueprints, regulations and technical documents, including plans and specifications;
Prepare verbal and written reports; supervise, train, develop and motivate subordinate staff; communicate clearly and concisely, both orally and in writing;
Establish and maintain positive and cooperative working relationships with those contacted in the course of work at all levels, with a focus on quality service to internal and external customers.
Conditions of Employment:
All East Bay Park Regional District employees are required to be fully vaccinated against COVID-19 as a condition of employment.
A valid California State driver's license is a condition of initial and continued employment in this position.
The selected candidate must pass the Park District's Level 1 background check, which consists of Department of Justice (DOJ) fingerprinting, professional references, and education verification. Pursuant to the Federal Immigration and Reform Act of 1986, all hired applicants will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.
Application materials for these positions consist of two (2) required parts:
A current East Bay Regional Park District application submitted online, and
Completed supplemental questions
Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied on GovernmentJobs.com, please take care to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.Notification: All applicants will be notified of the disposition of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.Union Affiliation: East Bay Regional Parks Employees, Local 2428, American Federation of State, County & Municipal Employees (AFSCME), AFL-CIO, represents this classification. Wages, hours, and other terms of conditions of employment are covered in an Agreement between the Park District and Local 2428. The probationary period for this classification is nine (9) months.Salary Range: The starting salary for this vacancy will be at Step A of the salary range. Selection Process: The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or interview. The District reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.Special Testing Arrangements: If you require special arrangements due to a verified disability or medical condition, please contact the Human Resources Department at (510) 544-2154.
Tentative Date of Onsite Examinations:March/April 2023Equal Opportunity Employer:The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.