The Department of Public Works is dedicated to delivering engineering and operational services that provide the Anaheim community with pride in their City and its work force. Whether it's designing a street construction project, applying innovative traffic management techniques to solving Anaheim's traffic problems, or maintaining the City's streets, sewers and sidewalks, Public Works provides a myriad of comprehensive services to meet a variety of the City's infrastructure, maintenance, and development needs. We are seeking an Administrative Analyst to join in our mission by assuming responsibility for the management and administration of significant City programs and projects, to provide sound, professional recommendations regarding policies and procedures, and to provide budget development and implementation for the Public Works Department.
The successful candidate will provide competent, consistent and professional services using the following values and expectations:
Strong work ethic – exhibits honesty and integrity.
Customer service– provides responsive customer care and maintains high level of service expectations.
Takes initiative - provides a can-do attitude and values cooperation at all levels.
Effective communicator – strong verbal and written communication skills.
Dependable – plans and organizes work to meet schedules and deadlines.
Essential Functions
Provide assistance in resolving highly sensitive, and complex operational and administration problems; identify problem areas and issues; plan, organize, coordinate, direct, and/or conduct administrative and/or management studies relating to the activities or operation of the assigned program area; conduct complex surveys, research, and analysis on administrative, fiscal, and operational issues; determine analytical techniques and information-gathering processes and obtain required information and data for analysis; analyze alternatives and make recommendations regarding such areas as staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications; discuss findings with management staff and prepare reports of study conclusions; oversee and assist in the implementation of recommendations.
Provide difficult and complex staff assistance to management staff and supervisors; participate on and provide staff support to a variety of committees; prepare staff reports and other correspondence as appropriate and necessary.
Plan, coordinate, implement, promote, and oversee significant programs, projects, and initiatives; oversee and participate in the development and implementation of program/project goals, objectives, policies, procedures, and priorities; oversee and participate in the development and implementation of strategies and workplans for the achievement of these goals.
Perform the full range of duties involved in the identification, planning, development, and implementation of new and/or modified programs/projects that would promote and enhance the mission, goals, and objectives of the City; oversee or perform the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; monitor project success using appropriate tracking and feedback systems.
Oversee and participate in the design, production, and distribution of a variety of promotional, marketing, outreach, and information materials, communications, and presentations; create press releases; serve as media contact for assigned programs.
Coordinate assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment; represent the assigned area to public and private groups, organizations, and other City groups; provide information and assistance as appropriate.
Ensure that assigned program/project activities and services comply with relevant federal, state, and local laws, policies, and regulations.
Take a leading role in the budget development process and budget monitoring activities for assigned areas of responsibility; coordinate, forecast, research, prepare, and present assigned operating and capital budget submission; review and analyze budget requests and budget changes; make recommendations and obtain final approval for changes; create data tracking and reporting systems; authorize expenditures based on funding availability; monitor monthly status; communicate financial status with management staff.
Analyze, account for, and audit grant monies received by assigned program area; serve as liaison between the area of assignment and grantors; process requests for funds; ensure funds are expended in accordance with grant requirements and restrictions; prepare and process documentation to ensure grant monies are received and grants are closed-out with granting agencies upon completion.
Act as the department's representative and liaison with various federal, state and local public agencies and with business, professional and community organizations.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of business and public administration and issues related to field of expertise.
May select, train, motivate and evaluate assigned staff; provide or coordinate staff training; prepare performance evaluations; work with employees to correct deficiencies; recommend discipline and termination procedures.
May direct, coordinate, and review the work plan for assigned staff; identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.
Plan, prioritize and coordinate work plans for assigned programs; meet with appropriate staff and/or consultants to identify and resolve problems; evaluate work products, methods and procedures.
Perform related duties as required.
TO APPLY, PLEASE VISIT: https://www.governmentjobs.com/careers/anaheim/jobs/3747121-0/administrative-analyst-public-works